Privacy Policy — WeMatch Recruitment Agency
Last updated:1.12.2025
This Privacy Policy explains how WeMatch(“we”, “us”, “our”) collects, uses, stores, and protects personal data whencandidates, employers, or website visitors interact with us or use our website wematch.pro.
We are committed to protecting yourprivacy and complying with applicable data protection laws, including the GeneralData Protection Regulation (GDPR) for users located in the EU.
We are committed to protecting yourprivacy and complying with applicable data protection laws, including the GeneralData Protection Regulation (GDPR) for users located in the EU.
1. Who We Are
WeMatch — a recruitment agency registeredin Ukraine and providing services worldwide.
Contact person for privacy matters:
Anna — Co-Founder & CEO
📧 anna@wematch.pro
Anna — Co-Founder & CEO
📧 anna@wematch.pro
2. What Data We Collect
From Candidates:
We may collect:
- Full name
- Full name
- Phone number
- Links to professional profiles(LinkedIn, GitHub, etc.)
- CV / résumé
- Employment history
- Education andqualifications
- Location
- Availability
- Skills, competencies,work preferences
- Any additional data youvoluntarily submit (portfolio, cover letter, notes)
From Employers /Clients:
We may collect:
- Company legal name
- Team structure
- Number of employees
- Salary ranges forrelevant roles
- KPIs and rolerequirements
- Project or departmentalperformance indicators
- Other business informationrequired to provide recruitment services
Automatically orvia third-party tools:
Although we do not actively use cookies,analytics, or tracking pixels at this time, our website may technicallyallow such tools to be added in the future.
Therefore, we reserve the right to use:
Therefore, we reserve the right to use:
- Cookies
- Google Analytics orsimilar tools
- IP address and devicedata
If implemented, we will update thisPrivacy Policy accordingly.
3. How We Collect Data
- Website submission forms
- Job application forms
- Direct résumé upload
- Email communication
- Messaging platforms(LinkedIn, Telegram, WhatsApp, etc.)
- Research and publiclyavailable professional sources (LinkedIn, job boards, company websites)
4. How We Use Your Data
We use your information to:
- Review applications andmatch candidates with vacancies
- Contact you regardingcareer opportunities
- Present candidateprofiles to employers (only after mutual approval)
- Manage communicationwith employers
- Store candidate data forfuture opportunities
- Improve our services andrecruitment processes
- Send occasional emailupdates (optional)
5. Legal Basis for Processing (GDPR)
We process personal data under:
- Consent (when you submit your information voluntarily)
- Legitimate interest (providing recruitment services to both sides)
- Contractual necessity (when performing services for employers)
6. Data Sharing
We do not share personal data withthird parties without consent.
We may share candidate informationwith a specific employer only after the candidate agrees to proceedwith that vacancy.
We may use trusted service providers(e.g. CRM tools, email systems) strictly for operational needs.
We do not sell personal data.
We may share candidate informationwith a specific employer only after the candidate agrees to proceedwith that vacancy.
We may use trusted service providers(e.g. CRM tools, email systems) strictly for operational needs.
We do not sell personal data.
7. Data Storage
We store candidate and employer data withouta time limit, unless:
- you request deletion,
- the data becomesirrelevant for business purposes.
8. Your Rights(GDPR & General)
You may request at any time:
- Access to your personaldata
- Correction of inaccurateinformation
- Deletion (“right to beforgotten”)
- Restriction ofprocessing
- Transfer of your data
- Withdrawal of consent
To exercise these rights, contact us at anna@wematch.pro.
9. Data Security
We implement reasonable technical andorganizational security measures to protect your data.
However, no system is 100% secure, and we cannot guarantee absolute protectionfrom cyber threats.
However, no system is 100% secure, and we cannot guarantee absolute protectionfrom cyber threats.
10. International Data Transfers
Because we operate globally, your datamay be accessed or processed outside your country.
We ensure appropriate safeguards for such transfers.
We ensure appropriate safeguards for such transfers.
11. Updates to This Policy
We may update this Privacy Policy fromtime to time.
Updates become effective once posted on our website.
Updates become effective once posted on our website.
